How to Take Minutes at Board Meetings
There are many aspects to be aware of when taking minutes at board meeting. This job requires someone who is able to think ahead and pay attention, as well as write a detailed summary.
Minutes of meetings are crucial documents that record decisions taken by the board. They must therefore be exact and accurately reflect the discussions held during the meeting. It is a good idea to review the agenda before the meeting to ensure that you know what you need to capture during the meeting. This will stop important information from falling through the cracks during the meeting. It’s also helpful to have a third-party to read the minutes. This assures that the person taking the minutes isn’t influenced and has a neutral view of the contents of the minutes.
In addition to the primary aspects of the meeting it is crucial to list the entire action taken at the meeting, and who was responsible for each item. These details will allow board members to refer back to the minutes of the meeting in the future.
Additionally, a statement on the presence of a majority be made. A quorum is the presence of two-thirds or more of the board.
It’s also important to keep track of any documents distributed during the meeting or any presentations that were made. In the minutes it is a good idea to include the time and date of the meeting.
